Faculty
Policy Statement
Claremont McKenna College, herein referred to as the “College,” will provide eligible faculty members time off from work with pay to recuperate from short-term illnesses and for other purposes, as defined below.
Eligibility
All faculty members are eligible to receive paid sick time.
Sick Time Allotment
All faculty members are entitled to at least three (3) paid sick days or twenty-four (24) hours, per 12-month period, hereafter referred to as “fiscal year.” The “fiscal year” is defined as July 1 through June 30 of each year.
The allotment of three days of sick time will be awarded upon hire and will be available for use immediately. Thereafter, faculty will receive three sick days on every July 1st. Please refer to the Faculty Handbook or contact the Human Resources Department for specific policies on long-term leaves of absence and disability benefits.
Purposes for Which Sick Time May Be Used
Sick days provided under this policy may be used for (1) diagnosis, care, or treatment of an existing health condition; (2) preventive care; or (3) to obtain or attempt to obtain judicial relief or treatment related to domestic violence, sexual assault and/or stalking. Sick leave must be for one of these purposes whether or not the care is for the employee or the employee’s Family Member (see section entitled “Family Sick Leave” below).
Family Sick Leave
All eligible faculty are entitled to use no fewer than three days or twenty-four (24) hours (whichever is greater) of their paid sick time allotment to attend to an illness of a child, spouse, domestic partner, parent (or spouse’s or domestic partner’s parent), grandparent, grandchild, or sibling (herein referred to as “Family Member”). All conditions and restrictions placed on the use of sick leave under this policy are applicable to the sick days used to attend to a covered Family Member, including but not limited to the notification and record-keeping requirements of this policy. All questions concerning application of this section should be referred to the Human Resources Department.
Rate of Pay
Paid sick days are compensated at the same rate of pay in effect as the faculty would normally receive during regular work hours.
Termination
Under no circumstances, including upon termination of employment, may an employee receive any payment for unused sick time.
If a faculty member is separated from the College and is rehired by the College within one year of separation, the faculty member will be awarded at least the same amount of sick days that the employee had at the time of separation; however, consistent with the terms of this policy, that amount will not carry over to the next fiscal year.
Procedure
If the need for paid sick leave is foreseeable, employees must provide reasonable advance notification to the Dean of the Faculty or the Dean’s designee. If the need for paid sick leave is unforeseeable, employees must provide notice of the need for the leave as soon as practicable. Faculty should always give notice before their regularly scheduled starting class time unless they are physically or mentally unable to give notice or other circumstances prevent the faculty member from doing so. Faculty must notify the Dean of the Faculty or the Dean’s designee on each day of absence unless other arrangements have been made or faculty member is unable to do so, as explained above.
It is the faculty member’s responsibility to keep the Dean of the Faculty informed of the expected date of return. Employees should request and report sick time according to the College’s current practices in effect for faculty, as applicable, which have been communicated to employees.
Faculty members eligible for sick leave may also qualify for other leave benefits. Please refer to the Faculty Handbook or the Human Resources Department for specific leave of absence policies. All questions regarding this policy or other such benefits should be directed to the Human Resources Department.
The Sick Time Policy for staff can be found in the Staff Handbook.
For more information, please contact the Office of Human Resources at hr@cmc.edu.
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