2022-2023 Policy Library 
    
    Nov 28, 2022  
2022-2023 Policy Library

Residence Life Policies


The following policies apply to living in the residence halls and student apartments. Students agree to abide by these policies when signing the Residence Hall and Apartment License Agreement.

Appliance Policy

Due to wiring limitations, discretion must be applied when using appliances in the residence halls. Residence hall rooms are equipped with an 1800 watt circuit, so no more than one high-wattage appliances (such as hair dryers, hot curlers, and flat irons/straighteners) can ever be turned on in a room. Students may safely use personal appliances such as stereos, radios, televisions, DVD players, and electric razors in residence hall rooms. The use of hallway outlets or extension cords is reserved for housekeeping and maintenance staff; use of hallway outlets to power appliances in a student room is prohibited.

Every room on main campus is provided with one Micro-Fridge for use. No other refrigerators are permitted in student rooms.  

The following appliances are not permitted in student rooms:

  • Air conditioners: If an air conditioner is found in a student’s room, it may be confiscated and held until the end of the semester. Confiscated units not retrieved at the end of the semester will be donated;
  • Halogen lights;
  • Washing machines and dryers;
  • Any open-coil heating device (exception: coffee pots/tea kettles with an auto shutoff feature or without an exposed element/hot plate, such as Keurigs, are permitted). Space heaters or fireplace: If either is found in a student’s room, it may be confiscated and held until the end of the semester. Confiscated units not retrieved at the end of the semester will be donated;
  • Power tools of any kind.

Building and Room Access and Keys

The doors of the residence halls, the main door to each of the student apartments, and most academic buildings are accessible by your CMC ID card. For most rooms on campus the “key” is your CMC ID. The bedrooms in the Student Apartments have a metal key.


Lost room metal keys, temporary key cards, and/or mailbox keys must be reported immediately to Facilities and Campus Services at Story House. There is a minimum charge of $150 to re-key a room with a metal key and $25 to re-key a mailbox. Metal room keys must be turned in at the end of each academic year. Failure to return a metal room key by the designated end-of-semester date will result in immediate re-keying and assessment of the charges listed above. Lost or non-returned temporary key cards will result in a charge of $15.


Students may keep their mailbox keys until they graduate or permanently leave the College. Students are prohibited from duplicating or possessing unauthorized duplicates of College keys. Unauthorized possession of any College master key will result in College disciplinary action and a fine of $250.

Check-in/Check-out Procedures

New students will be issued student ID cards on move-in day that have been encoded for access to their residence hall and room. Returning students will bring their student ID card to Story House to be encoded upon their return to campus in the fall. All students must complete an electronic Room Condition Report (RCR) within 5 days of moving into their room. Students who do not submit a RCR forfeit the ability to dispute dorm damage charges.


Upon vacating their room, whether for a room change or at the end of the semester or year, the student will make an appointment to check out with a Resident Assistant or other ResLife staff member. The RA will review the condition of the room based on the RCR the student completed at check-in. Any damages will be noted and billed to the student, according to the Damage Cost Guidelines. If moving to a new room on-campus, the student will fill out an RCR for the new space. At the end of the semester or year, students will have an option to complete an express check-out. When completing an express check-out, the student waives the right to appeal room damages. Therefore, it is strongly encouraged that students make an appointment to check-out with their RA or other ResLife staff member prior to leaving campus.

Cooking and Grilling

Cooking is not allowed in residence hall rooms. Cooking in residence hall rooms violates county health regulations and state fire safety regulations. Additionally, cooking appliances are high-wattage devices that will overload residence hall circuit breakers. Repeated overloading of circuits may result in disciplinary actions and/or fines.

Grills other than those provided by the College or Dining Services are prohibited on campus. Outdoor charcoal grills are installed near certain residential spaces for student use. Larger, moveable charcoal grills may be checked out from Collins Dining Hall for use at pre-approved events. Personal grills of any kind (gas, electric, charcoal, etc.) cannot be stored or used on campus.

Students are permitted to cook in the Student Apartments and in Janie’s Kitchen (unless closed by College officials) located on the first floor of Valach Hall. Janie’s Kitchen is equipped with two ovens, a stovetop, two sinks, and a refrigerator. Basic kitchen amenities are provided, including pots and pans, bakeware, and dishware. The kitchen is utilized on a first-come, first-served basis. Students are expected to clean the kitchen, including appliances, countertops, and dishes, after use.

Damage Policy

Residents are expected to maintain their room and the public areas of the residence hall in a clean and undamaged condition. Residents may incur fines and fees for damage, unauthorized modifications, missing furniture, or excessive cleaning labor. A list of possible estimated costs, the Damage Cost Guidelines, can be found on the Residential Life website. When campus housing is vacated at the end of the year, Facilities and Campus Services surveys the condition of each room and each common area of every residence hall and apartment. Information collected is compared to the Room Condition Report completed by the student upon move-in to a room.

Pre-Existing Damage

Any student who finds pre-existing damage, missing furniture, or an untidy room upon move-in is expected to note the information on the Room Condition Report available at upon occupancy of the room. Students are also encouraged to submit work orders for pre-existing damage and save the assigned work order number sent via email upon submission. The College will attempt to remedy the situation as soon as possible.

How Charges Are Assessed

Assignment of damage fees is based on the principle of individual and group responsibility. Costs associated with damage, missing furniture, and excessive cleaning in a room will be assigned to the student(s) the room is assigned to unless responsibility can be more specifically assigned. Similarly, unless responsibility can be more specifically assigned, the students living in suites and apartments will share the costs of damage, missing furniture, and excessive cleaning in the common areas of their suites and apartments. Likewise, residents will share the costs of damage, missing amenities, and excessive cleaning in lounges, study spaces, and the Claremont Hall Kitchen. A general schedule of common damages and associated costs (Damage Cost Guidelines) is available on the residential life website. This list is not meant to be exhaustive, but attempts to capture the most frequent costs incurred by students related to room/hall damage.

If damage, missing furniture, and excessive cleaning occur in a common space (such as in a suite, hallway, lounge, or apartment) and those responsible cannot be identified, the Office of Residential Life will assign the charges to the smallest identifiable group. The smallest identifiable group can include all residents of a suite, floor, apartment, or residence hall. Damages and cleanup due to an event may be charged to the sponsors of that event and/or to those students who signed the event registration form for the event. Also, damages and cleanup may be charged to a group of students who do not share a room, suite, floor, or apartment, or live in the residence halls, but have been identified as being in the proximity when the damage occurred.

Students are urged to notify their Resident Assistant with information about any damages that occur in their living spaces. Damages will be assessed on the basis of the most complete and accurate information available to Residential Life, and student input is essential for accurate billing. Individual students may provide information which is ultimately used to identify the individual or group to be held accountable for damage or cleanup.

Appeals

At the beginning of each month, any student who has been assigned damage charges will receive an email notification with instructions to view the charges in their portal. To appeal, students must send an email to the Dean of Students Office by the 21st of the month, indicating which charge(s) they are appealing, the reason for the appeal, and, if possible, the person(s) who should be charged. A copy of the student’s dorm damage statement must be attached to the appeal email. Charges for which appeals are granted will be reassessed to the appropriate individual or group. Appeals will not be accepted after the appeal deadline.

College Deposit

A college deposit of $500 is to be remitted by each student upon acceptance to CMC. When a student graduates or departs CMC any outstanding fees, fines, or dorm damages are charged against the student’s college deposit. The remainder of this deposit will be refunded to the student.

Early Arrival Policy

Students are not permitted to return to campus and move into their fall or spring housing assignment prior to the dates identified each year by the Dean of Students. Exceptions for early arrival are granted for students participating in athletic pre-season training or who are providing an essential function for the College such as athletic team support staff, Resident Assistants, First Year Guides, and some student employment positions. Requests for exceptions should be made by the sponsoring department/office to the office of Residential Life (residentiallife@cmc.edu). Requests for the fall semester should be made by July 15th and requests for spring semester should be made by December 1st.

Students who are granted permission to move in early will be charged an early arrival fee for each day they are on campus prior to that semester’s return date. The fee is set by the Business Office. Students will be notified of the fee amount at the time they are given permission to arrive early by the Assistant Dean of Students/Director of Residential Life. This amount will be billed directly to the student’s account. If the sponsoring College department/office has agreed to pay for the early arrival fee, the student’s account will either be credited for that amount or the student will receive a stipend reimbursement from the sponsoring department/office through payroll. It is the student’s responsibility to clarify with their sponsoring department/office if and how their housing costs will be covered.

For safety reasons, the Dean of Students Office must be aware of all individuals staying on campus at all times. Students who are not approved to arrive early may not “bunk” with other students, even if their roommate, apartment mate or suitemate is approved to arrive early. Students found on campus prior to the approved return date without authorization to return early from the Assistant Dean of Students/Director of Residential Life will be required to leave campus immediately and will need to make arrangements for off-campus accommodations at their own expense until the residence halls officially open. They will also incur a $100 fine plus the early arrival fee for each day they were on campus without approval.

Students who are permitted to be on campus early are expected to focus on the purpose for which they are returning early. Alcohol use is not permitted on campus during the early arrival period.

Furniture

 During the first 30 days of each semester, residents may submit one request to have a desk chair removed or bed height adjusted free of charge. Reconfiguration includes bed height changes and the removal of bed rails (once a bed rail waiver is submitted). Due to a lack of storage space, only desk chairs will be removed. After the first 30 days of the semester, students will be charged for each request, including the removal and addition of furniture, and bed height changes. All requests must be submitted using CMC’s online work order form. Requests will be handled within seven business days. Requests for the Kendry apartments must be made before the start of each semester.

CMC-provided patio furniture can be placed outside on your patio. Hammocks are not allowed outside or inside rooms. CMC-provided patio furniture may be checked out at Story House for the entire year by submitting an online work order form. Students who check out patio furniture are responsible for the condition and return of the furniture. CMC-provided patio furniture is the only furniture permitted to remain outdoors at all times. If students use their own outdoor furniture (camp chairs, folding tables, etc.), these items must be returned to their rooms whenever they are not in active use. This is to preserve the aesthetics of the College. At no time shall any furniture block egress1.

College furniture provided in individual rooms or common spaces must remain in its original place. This includes, but is not limited to, couches, club chairs, desk chairs, coffee tables, kitchen tables, and kitchen chairs. Placing them outside causes weather-related damage and poses a fire hazard. Placing them in lounges or hallways violates fire and safety code1. Furthermore, any personal furniture - such as chairs and personal tables - as well as personal items - such as plywood, athletic equipment, skateboards, and scooters - must also remain indoors in student rooms or apartments, not in lounges or hallways or outdoors. This is to prevent theft, as well as maintain the campus readiness for guests and visitors.

Any college furniture found outside will be moved back to its original place and the student(s) responsible will be assessed all associated labor and damage costs. Any personal furniture and items found outside will be removed and discarded, and the student(s) responsible will be charged for labor. Continued violations of this policy may result in a fine and/or disciplinary action.

1 2018 International Building Code, Chapter 10, Means of Egress;  OSHA 1910.34  Exit Routes and Emergency Planning;  2016 CA Fire Code [BE] 1003.6: Means of egress continuity;  CA Code of Regulations Section 142.3, Labor Code and Section 18943(c), Health and Safety Code.

Housing Accommodations

 CMC is deeply committed to the full participation of students with disabilities in all aspects of College life. We believe that living on campus, learning to live in a community, and sharing a space with others is an integral part of students’ educational experience. Thus, when considering housing accommodation requests, Accessibility Services must weigh what is necessary for equal access due to a student’s disability against the student’s preferred living arrangement and/or requests that fundamentally alter the residential experience.

 It’s essential to remember that housing accommodations are designed to remove barriers in the residence halls, not to guarantee a quiet study place, proximity to the cafeteria, quiet building, etc. In addition, residential buildings and housing units with air-conditioning do not guarantee low allergens, better air quality, or consistent air temperatures. Please note that CMC is not an allergen-free campus and is unable to restrict the behavior of others in academic or residential settings as accommodation for allergies.

If you are a student with a disability interested in applying for accommodation we welcome and encourage you to visit our website (www.cmc.edu/accessibilityservices. ) for more information about our office, how to register for accommodations and other student resources.  To Register for accommodations,  website by completing and submitting a “New Student Registration Form” AND uploading appropriate medical documentation.

Students who are requesting housing accommodations as incoming first-year students should submit their requests and documentation by the date when housing preference forms are due with Residential Life. Requests submitted after that date will be reviewed and processed, although it is not guaranteed that any approved accommodations will be implemented prior to the first day of classes. Accommodations received after the deadline are filled when an appropriate space becomes available, superseding room change requests.

Returning students should submit their request and documentation for housing accommodations approximately one month prior to Room Draw in any given semester. For exact dates, visit the Accessibility Services website.

For any questions regarding types of housing accommodations, the process, or the timeline for requests and approvals, please email AccessibilityServices@cmc.edu.

Insurance

The College is not liable for the loss of money, or other valuables, nor for any loss of or damage to property belonging to the Student, nor any personal goods stored in College housing. The College does not provide insurance for personal property. Students are strongly advised not to bring to campus any items of extraordinary value. Students are urged to inventory all personal belongings, to keep their doors locked, to not prop open doors to College housing, to maintain a record of serial numbers whenever possible, and to make arrangements through their personal insurance agents for adequate coverage. Students may want to consider renter’s insurance.

Laundry

 Washing machines and dryers are located in all residence halls and at the student apartments. The washing machines and dryers cost $1.00 per load. Laundry machines require a major credit card (Visa and MasterCard) to authorize payment. An $8.00 hold is automatically charged to the student’s credit card and is refunded shortly thereafter. Students must provide their own irons and ironing boards. There are also several laundries and dry cleaners within walking distance of the College, including one at the CUC Connection in Honnold Library.

Lock-outs

It is the responsibility of residents to carry their access card and room key at all times. Facilities and Campus Services provides key service during regular business hours free of charge. Campus Safety operates 24/7 and provides key service for a charge of $25. Resident Assistants are not required to provide lock out services, but may do so at their own discretion.   

Meal Plans

All students living in the residence halls are required to have a College meal plan. Students living in the student apartments are not required to have a meal plan but may purchase one if they wish to do so. Students may choose from a variety of meal plan options, which can be found on the Student Accounts webpage.  Meal plans include options from fresh food vending machines located in each residence hall lounge.

Motorized Skateboards, Scooters, and Bikes

Due to safety concerns for students, faculty and staff, the use of motorized skateboards, scooters, and bikes is prohibited from the interior of the CMC Campus. If using such a vehicle on the exterior of campus, riders are required to follow all applicable state and local laws, not limited to CVC21235 which disallows people to:

  • Operate a motorized scooter unless it is equipped with a brake that will enable the operator to make a braked wheel skid on dry, level, clean pavement.
  • Operate a motorized scooter without wearing a properly fitted and fastened bicycle helmet that meets the standards described in Section 21212, if the operator is under 18 years of age.
  • Operate a motorized scooter carrying any package, bundle, or article that prevents the operator from keeping at least one hand upon the handlebars.
  • Operate a motorized scooter without a valid driver’s license or instruction permit.
  • Operate a motorized scooter upon a sidewalk, except as may be necessary to enter or leave adjacent property.
  • Leave a motorized scooter lying on its side on any sidewalk, or park a motorized scooter on a sidewalk in any other position, so that there is not an adequate path for pedestrian traffic.
  • Operate a motorized scooter with any passengers in addition to the operator.

Individuals assume their own risk when riding a motorized/electric vehicle. CMC is not responsible for injuries which may occur while riding a motorized/electric vehicle outside of campus policies.

Noise Policy (Quiet Hours)

Maintaining an environment conducive to studying is one of the College’s top priorities. Students have the right to question unreasonable noise levels in the residence halls and apartments at all times. Requests to decrease the noise level should be made directly to the individual responsible and a resolution of the matter should be agreed upon by the two parties. In attempting to reach an understanding, a Resident Assistant may be called upon to mediate. During the College’s stated Quiet Hours, requests for quiet will take absolute priority. Please be respectful of your neighbors and fellow residents.

The Quiet Hours are as follows:

Sunday - Thursday: Midnight - 8:00 a.m.
Friday - Saturday: 1:00 a.m. - 10:00 a.m.

Beginning at 11:59 p.m. on the last day of classes each semester, Quiet Hours will extend to 24 hours a day until the halls close. Repeated and unresolved disturbances should be reported to a Resident Assistant or the Dean of Students staff.

Open Flames

Due to the danger presented by open flames, incense, candles, fire pits, or any other flame may not be used on the CMC campus unless they are used as part of a campus event and approved by the Director of Student Activities. Barbecue areas are provided near certain residence halls, but personal barbecue grills are not allowed on campus. See Cooking under the Appliance Policy for more information.

Pets/Animals

Animals/Pets

CMC seeks to create a living and learning environment for students that is conducive to development, interaction, and a healthy well-being for all students living in a communal space. No pets or animals, other than fish in a maximum of one, 10-gallon tank per student are allowed in student rooms. Animals/pets other than fish constitute a violation of the Housing Contract which all CMC students sign each year during move in. Possession of an unapproved animal on campus may result in disciplinary action through the CMC student conduct process.

Service & Emotional Support Animals

CMC will permit service animals and emotional support animals in on-campus housing as a reasonable accommodation through the process described below.

Some CMC students with disabilities may be prescribed and/or require the use of a service animal or an emotional support animal. Determination of whether an emotional support animal will be permitted in on-campus housing is made on a case-by-case basis, through an interactive process involving the individual requesting the accommodation and relevant campus personnel. In all cases, the needs of the individual are balanced with the impact of an animal on other campus residents, members of the CMC community and visitors. A student who requires a service animal does not require Approval from the College.  

Service Animals

Under the Americans with Disabilities Act, a service animal is defined as a dog, or in some cases a miniature horse, that has been individually trained to do work or perform tasks for an individual with a disability. The task(s) performed by the animal must be directly related to the person’s disability. Animals whose sole function is to provide comfort or emotional support do not qualify as service animals.

False representation of a service animal is a violation of California Penal Code 365.7. A student found to have falsely represented a service animal will be in violation of the CMC Student Code of Conduct and will face disciplinary action through the student conduct process and possible removal of the animal from campus.

Emotional Support Animals (ESA)

Under the Fair Housing Act (FHA) and U.S. Department of Housing and Urban Development (HUD), an Emotional Support Animal (ESA) is an animal that provides emotional support that alleviates one or more identified symptoms or effects of a person’s qualified disability. ESAs are not pets and are not considered service animals under the Americans with Disabilities Act (ADA); rather, they are animals that have been prescribed to provide necessary support or companionship to a person with a qualifying disability.

Process for Requesting an ESA

A qualified student with a disability, (i.e., has a physical or mental impairment that substantially limits one or more major life activities) who is requesting an Emotional Support Animal (ESA) are welcome and encourage you to visit our website (www.cmc.edu/accessibilityservices) for more information about our office, how to register for accommodations and other student resources.  To register for accommodations, students must visit the website complete and submit a “New Student Registration Form” AND have their provider complete the ESA Provider Verification form found here (https://claremontmckenna.co1.qualtrics.com/jfe/form/SV_6zDfqHVxt3PG7DD). The form must be completed by a qualified professional (psychologist, psychiatrist, licensed professional clinical counselor).  The documentation should explain how the animal will be necessary to offer the student equal opportunity to access and enjoy Claremont McKenna College on-campus housing in a way that would not otherwise be possible. A student is not permitted to live with an ESA on campus until given written approval by the Assistant Dean of Students for Accessibility Services & Academic Success.

Handler’s Responsibilities in CMC On-Campus Housing

Handlers are responsible for their service animal or emotional support animal at all times.

All Handlers are required annually to provide documentation that their animal complies with all local laws pertaining animal licensing & registration, vaccinations, and owner identification. A vaccination certificate or letter indicating an up-to-date rabies vaccination from your veterinary health provider will be required. See the Claremont Municipal Code for current local laws.

Removal of Approved Animal

A handler may be required to remove their service animal or ESA if there is a violation of College policy.

Prohibited Items

The following is a list of items that are prohibited from the residential rooms for health and safety reasons:

 

  1. Drug paraphernalia, including but not limited to pipes, grinders, rolling papers, water bongs, etc.;
  2. Any open-coil heating device (exception: coffee pots/tea kettles with an auto shutoff feature or without an exposed element/hot plate, such as Keurigs, are permitted);
  3. Compact personal refrigerators that are larger than 4.5 cubic ft. (Micro-Fridges are provided in every room, except in the Student Apartments which have a full-size refrigerator);
  4. Dishwashers (except those that were built into kitchen facilities by the College)
  5. George Foreman grills, toaster ovens, crock pots, insta-pots, air fryers, toasters, and hot plates (exception: these appliances are permitted in the Student Apartments as they are equipped with full kitchens);
  6. Microwaves (except Micro-Fridge combinations provided by the College);
  7. Washing machines and dryers;
  8. Hookahs;
  9. Oil-based popcorn poppers;
  10. Halogen lamps;
  11. Space heaters or electric fireplaces;
  12. Multi-plug outlet adapters or extension cords (surge protectors/power strips 1449 UL listed are allowed);
  13. Small motorized vehicles, including but not limited to skateboard/longboards, scooters, and bicycles;
  14. Candles and incense;
  15. Decorations or items hanging from the ceiling, light fixtures, fire sprinklers, A/C units, etc.;
  16. Flammable materials (i.e. storing or possessing gasoline, propane, or any flammable liquids, including gasoline-powered machines, gas or charcoal grills, and other combustibles or explosive chemicals, fireworks, oil lamps, etc.);
  17. Unauthorized pets/Pets (exception: fish are permitted in no more than a 10 gallon aquarium);
  18. Weapons (as outlined in The Guide to Student Life);
  19. Wireless routers (other than College provided);
  20. “Trophy” alcohol bottle displays;
  21. Personal mattresses (unless already approved by the Assistant Dean of Students for Accessibility Services & Academic Success for documented medical reasons).

*Any College provided furniture cannot be removed from student spaces

Release from Housing Contract

The Housing Contract is binding for the entire academic year (September to May). If a student breaks the housing contract, they are still subject to the housing costs for the remainder of the contract term. Appeals must be made in writing within five (5) business days of check-out from the room and submitted to the Assistant Vice President and Dean of Students.

Room Decoration and Modification

Students are encouraged to personalize their own living spaces, but must observe the following guidelines. Nails, screws, and tape that may damage any surface are not permitted for use and may result in damage charges. We recommend that you use 3M Command products as they are uniquely designed not to damage surfaces. It is expected that students will remove these products prior to moving out of the room. Failure to do so may result in damage charges. 


Student rooms must be restored to the original condition upon vacancy. Any unauthorized modifications will be removed and any resulting damage will be repaired at the student’s expense.

Room Draw

Returning students select rooms for the following academic year during Room Draw, held in the spring semester. A random time slot is computer-generated for each student according to their anticipated graduation date. Those with the earliest times will select first in each class beginning with rising seniors, rising juniors, and rising sophomores. Room Draw takes place online and can be accessed anywhere the internet is available. All returning students must go through Room Draw. Room changes will not be made for returning students who have chosen their room during Room Draw except in situations determined to be exceptional by the Assistant Dean of Students/Director of Residence Life.

Roommates and Room Change


Students are assigned roommates with similar habits and priorities. The success of any roommate situation depends largely on likes and dislikes regarding music, sleep, cleanliness, borrowing and lending, and study habits. New students are required to complete a Roommate Agreement online at the beginning of the fall semester. Any students experiencing difficulties with their roommates are encouraged to try to work out the problems themselves and if necessary, to ask the Resident Assistant to mediate the conflict. If the Resident Assistant is unable to resolve the conflict, the student may wish to contact the Assistant Dean of Students/Director of Residence Life. Room changes for students will not be considered until 6 weeks into the fall semester. The College may place a new roommate into any empty room space at any time during the academic year. Students will receive 24 hour prior notice when a new roommate will be moving into their room. After 24 hours the new roommate will be allowed full access to the room.

 

Safety and Security

The residence halls are locked at all times and may be accessed using a student ID card. All residence halls are equipped with a security system that allows access with the student’s I.D. card. It is the responsibility of every student to ensure that the residence halls are kept securely locked. After entering or leaving the residence hall it is wise to check to make sure the door re-latches. Students may be fined $200 for propping doors. All propped doors should be un-propped.

Most residence hall thefts can be avoided if students lock their rooms even when leaving for only a short time. Guests should be escorted at all times in the residence halls. Individuals who have no legitimate purpose in the residence hall should be escorted to the door and asked to leave. Students should immediately notify Campus Safety and the Resident Assistant after a theft has occurred or if they see any suspicious individuals.

All students should exercise caution when walking alone on the campus or in the community. Care should be taken to avoid dark areas and, if at all possible, students should avoid walking alone or at night. The “blue light” telephones help make the campus a safer place by providing immediate contact with Campus Safety. Tampering with these telephones will not be tolerated; a fine of $200 and/or disciplinary action will follow.

Single Occupants in Double Rooms

A single occupant of a double room may normally select a roommate of their choice or accept a roommate assigned to the vacant space.

If one resident vacates a double or triple room, the remaining resident(s) must be willing to accept another roommate or move to another room, at the discretion of the Assistant Dean of Students/Director of Residence Life. The College reserves the right to determine how many, if any, rooms may be used as partial capacity rooms.

Smoking Policy

All CMC residential facilities are smoke-free; this includes hallways, stairwells, and balconies and terraces. Smoking any substance in a residence hall or tampering with a smoke detector will result in a $200 fine and/or disciplinary action.

Storage

There are limited storage areas available in the residence halls during the academic year; storage in these areas is at your own risk. You should plan on storing your personal items, including boxes and suitcases, in your residence hall room or apartment. Contact your Resident Assistant to see if space is available.

There are no student storage facilities on campus over the summer break, when a student takes a leave from the College, or when a student graduates. You must remove all of your belongings from campus when you leave for the summer, if you take a leave of absence, or when you graduate. Some students elect to store their belongings at a local storage facility or contract with a storage pod company.

Storage Pod Policy: If you decide to contract with a storage pod company, please note the following guidelines. You and your storage pod company need to be aware of and comply with the following regulations:

  • All storage pods must be registered with the Dean of Students Office. It is your responsibility to register your pod prior to its delivery to campus;
  • A limited number of spaces are available for storage pods and these will be allocated on a first come, first served basis. You will be told your delivery spot upon completion of registration and must make sure your storage pod company delivers your pod to your designated spot.
    Note: Storage pods may not be placed in the interior of the campus or in either of the Bauer lots. Storage pods should not be placed on public property on the exterior of the campus. Storage pods may not be placed on sidewalks or in fire lanes.
  • Your pod must display your name, as well as your storage company’s name and contact information.
  • Your pod must be delivered and removed within the approved dates for that semester. Generally, the approved dates will be 4 days prior to the opening of the residence halls and removal will be within three days of delivery. Specific dates will be distributed each year on the DOS website and via email.

Failure to comply with these guidelines will result in a $100 fine to your student account as well as removal of the pod at your expense.

Substance Free Residence Hall Policy

Stark Hall is a “substance free” residence hall, as are various designated floors in Auen, Fawcett, and Valach Halls. No alcohol, tobacco products, or illegal drugs are allowed in the building or on the designated substance-free floors by anyone, including guests and nonresidents. Penalties for violations of the Substance Free Residence Hall policy may result in fines, disciplinary action, and/or loss of housing.

Windows and Screens, Balconies, and Rooftops

The removal of a residence hall or apartment window screen is prohibited. Such behaviors present a danger to the safety and security of our residence halls and members of the campus community. Students who remove a window screen or who are found using a window as a point of entry or egress will be fined $200, will be responsible for any costs to restore and/or repair the screen, and may be subject to disciplinary action.

Any student found on the roof or window ledge of any College building in areas other than those designated for use as a balcony will be fined $200, will be responsible for the cost of any repair required, and may be subject to disciplinary action.

Throwing or dropping objects from windows, rooftops, or balconies of any campus building is prohibited. Such behavior endangers the lives and safety of students, staff, and visitors.

Winter Break Housing

The residence halls are closed during Winter Break except for student-athletes who are required to return to campus early. Residents of the CMC or Kendry Apartments may remain in their apartments over winter break. Student-athletes must work with their coaches to make sure that they go through the necessary procedures to arrange for Winter Break housing. International students who cannot return home during the Winter Break may contact Residential Life to discuss their particular situation. See Early Arrival Policy for more information.